CMP Consortium Regulations

Chapter 1. General Provisions

Article 1 (Name)

This organization shall be called the CMP Consortium (in English: CMP Consortium).

Article 2 (Location of the Organization)

The principal office of this organization shall be located within the Japan Environmental Management Association for Industry (JEMAI).

Article 3 (Purpose)

The purpose of this organization is to operate the Chemical & Circular Management Platform (hereinafter referred to as “CMP”) and chemSHERPA, and to contribute to the realization of a sustainable society by promoting the proper and efficient management and communication of information on chemical substances and resource circulation contained in products.

Article 4 (Activities)

To achieve the purpose set forth in the preceding Article, the organization shall carry out the following activities:

1. 1. Activities related to the development, verification, and maintenance of CMP and chemSHERPA;
2. 2. Activities related to the preparation, verification, and maintenance of substance lists;
3. 3. Activities related to the preparation, verification, and maintenance of guidelines concerning the management of chemical substances contained in products;
4. 4. Planning and dissemination activities, both domestic and international, related to the above items; and
5. 5. Other activities necessary to achieve the purposes of this organization.

Article 5 (Fiscal Year)

The fiscal year of this organization shall begin on April 1 of each year and end on March 31 of the following year.

Chapter 2. Members

Article 6 (Composition and Authority)

1. 1. This organization shall consist of Regular Members and Associate Members. Regular Members shall be composed of corporations or organizations, while Associate Members shall be composed of corporations.
2. 2. Each Regular Member shall have one voting right per corporation or organization at the General Assembly. Associate Members shall not have voting rights.
3. 3. Regular Members may participate in committees and sectoral teams, whereas Associate Members may not.

Article 7 (Admission)

A corporation or organization that agrees with the purpose of this organization and wishes to join shall submit a CMP Consortium Membership Application Form, as prescribed in the CMP Consortium Membership Regulations, to the Secretariat, and shall become a Member upon approval by the Steering Committee.

Article 8 (Membership Fees)

Members shall bear the costs necessary for the activities of this organization. Members must pay the membership fee as prescribed in the CMP Consortium Membership Fee Regulations.

Article 9 (Withdrawal)

When a Member withdraws from the CMP Consortium, the Member shall submit a CMP Consortium Withdrawal Notification Form, as prescribed in the CMP Consortium Membership Regulations, to the Secretariat.

Article 10 (Expulsion)

A Member may be expelled only for justifiable reasons by resolution of the General Assembly. The Member subject to expulsion shall be given an opportunity to explain before the resolution.

Article 11 (Loss of Membership Qualification)

A Member shall lose its membership qualification when any of the following applies:

1. 1. When the corporation or organization is dissolved or goes bankrupt;。
2. 2. When the annual membership fee is not paid even after six months from the reminder;
3. 3. When expelled in accordance with the preceding Article.

Chapter 3. Observers

Article 12 (Qualification)

An Observer refers to a corporation or organization other than a Regular Member that is requested by the CMP Consortium to participate in meetings.
Observers may participate in and speak at meetings and share materials from committees, but they do not have voting rights.

Article 13 (Selection, Term, and Suspension)

Observers shall be determined by the Steering Committee upon recommendation from committees, sectoral teams, or the CMP Information Center.
The term of an Observer shall, in principle, be two years, subject to renewal upon review by the Steering Committee.
When the necessity for participation ceases, such as termination of entrusted relationships, the committee, sectoral team, or CMP Information Center shall consult the Steering Committee regarding the suspension of the Observer’s qualification.

Chapter 4. Organization

Article 14 (General Assembly)

This organization shall have a General Assembly composed of Members with voting rights. A regular General Assembly shall be held at least once a year and shall be convened by the Executive Director stipulated in Article 15. Associate Members may attend but have no voting rights.
The General Assembly shall be established by the exercise of voting rights by a majority of the Members entitled to vote. Voting shall be conducted by electromagnetic means for matters notified in advance.
In the case of a special resolution, the following matters concerning significant changes or decisions of the organization shall require approval by at least two-thirds of the Members exercising their voting rights:

• Amendments to these Regulations;
• Merger or division of the organization;
• Dissolution.

Article 15 (Executive Director and Deputy Executive Director)

1. 1. The organization shall have one Executive Director, who shall be elected from among the Regular Members by resolution of the General Assembly. The Executive Director shall represent the organization and execute its operations fairly. The Executive Director shall convene and chair the Steering Committee.
   In the event of resignation during the term, a successor shall be elected by the General Assembly, and the successor’s term shall be the remainder of the predecessor’s term.
2. 2. The organization shall have one Deputy Executive Director, who shall be elected from among the Regular Members by resolution of the General Assembly. The Deputy Executive Director shall assist the Executive Director and, if the Executive Director is unable to perform duties, shall act in that capacity.
   In the event of resignation during the term, a successor shall be elected by the General Assembly, and the successor’s term shall be the remainder of the predecessor’s term.
3. 3. The term of office of the Executive Director and Deputy Executive Director shall be two years, until the ordinary General Assembly of the relevant fiscal year. They may be reappointed.

Article 16 (Directors and Deputy Directors)

1. 1. Each sectoral team as provided in Article 19 shall elect one Director. The term of office shall be two years until the regular General Assembly for that fiscal year. Reappointment shall not be precluded.
2. 2．Each sectoral team may elect several Deputy Directors. Their term of office shall be two years until the regular General Assembly for that fiscal year. Reappointment shall not be precluded. At the Steering Committee, one of the Deputy Directors may act on behalf of the Director.

Article 17 (Steering Committee)

The organization shall have a Steering Committee composed of the Executive Director, Deputy Executive Director, and Directors. It shall be the decision-making body for important matters concerning the management of the organization.
The Steering Committee shall, in principle, be held once a month and convened by the Executive Director.
Resolutions shall be adopted by a majority of the Executive Director, Deputy Executive Director, and attending Directors. If a majority is not reached, the proposal shall be rejected. When urgent matters arise, the Executive Director may convene an extraordinary meeting.
The Steering Committee shall be established with the attendance of a majority of all Executive Directors and Deputy Executive Directors and Directors.
Auditors under Article 18, Chairs (or proxies) of each committee under Article 23, and the Director (or proxy) of the CMP Information Center under Article 28 may attend the Steering Committee but shall have no voting rights.

Article 18 (Auditor)

The organization shall have at least one Auditor, who shall be elected from among the Regular Members by resolution of the General Assembly.
The term of office of the Auditor shall be two years, until the ordinary General Assembly of the relevant fiscal year. They may be reappointed.
If the Auditor resigns during the term, a successor shall be elected by the General Assembly, whose term shall be the remainder of the predecessor’s term.
The Auditor shall audit the execution of duties by the Directors and the financial statements of the CMP Consortium, and may investigate the operations and assets and request reports when necessary.
The results of the audit shall be reported to the General Assembly.

Article 19 (Establishment of Sectoral Teams)

To identify and discuss issues by sector for achieving the purposes stipulated in Article 3 and to support effective committee activities and decision-making of the Steering Committee, the organization shall establish sectoral teams.

Article 20 (Establishment, Integration, and Abolition of Sectoral Teams)

The establishment, integration, or abolition of sectoral teams shall be determined by resolution of the Steering Committee.

Article 21 (Roles of Sectoral Teams)

Sectoral teams shall perform the following roles:

1. 1. Recommendation of members to committees;
2. 2. Identification and study of issues and needs within the relevant sector;
3. 3. Requests for studies and proposals to relevant committees, sharing of committee results within the team, and reporting to the Steering Committee;
4. 4. Discussion on recommendations of Director candidates.

Article 22 (Composition and Operation of Sectoral Teams)

1. 1. Each sectoral team shall consist of willing Regular Members in the relevant sector.
2. 2. Sectoral team members shall actively participate in and contribute to the operation of the CMP Consortium.
3. 3. Matters discussed within sectoral teams shall be recorded and reported to committees or the Steering Committee as necessary.

Article 23 (Establishment of Committees)

To identify and discuss specialized issues necessary for achieving the purposes set forth in Article 3, the organization shall establish multiple committees responsible for specific subjects.

Article 24 (Establishment, Integration, and Abolition of Committees)

The establishment, integration, or abolition of committees shall be determined by resolution of the Steering Committee.

Article 25 (Roles of Committees)

Committees shall support the decision-making of the Steering Committee and, based on its direction, formulate and implement specific plans related to their business activities.

Article 26 (Composition and Operation of Committees)

1. 1. The Chair of each committee shall be appointed by the Executive Director from among the Regular Members.
2. 2. The Vice-Chair shall be appointed by the Committee Chair from among the Regular Members as necessary.
3. 3. Committee members shall be appointed by the Committee Chair from among the Regular Members.
4. 4. The term of office of the Chair, Vice-Chair, and members shall be two years. Reappointment shall not be precluded.
5. 5. When deemed necessary, the Committee Chair may establish a working group within the committee.

Article 27 (Secretariat)

The organization shall have a Secretariat. The Secretariat shall be responsible for supporting the Steering Committee and committee activities, as well as handling administrative procedures.

Article 28 (CMP Information Center)

The organization shall have a CMP Information Center, which shall be responsible for all operations related to the maintenance and management of the CMP infrastructure.

Article 29 (Disposition of Assets)

If any assets remain upon the dissolution of the Association, their disposition shall be determined by a resolution of the General Assembly.

Chapter 5. Accounting

Article 30 (Business Plan and Budget)

The Executive Director shall prepare the business plan and budget for the following fiscal year prior to the commencement of each fiscal year and seek approval from the General Assembly.

Article 31 (Business Report and Settlement of Accounts)

The Executive Director shall, prior to the commencement of each fiscal year, prepare the business plan and the income and expenditure budget for that year and obtain approval from the General Assembly.

Chapter 6. Supplementary Provisions

Article 32 (First Fiscal Year)

The first fiscal year of this organization shall be from the date of establishment to March 31 of the following year.

CMP Consortium Non-public Information Handing Rules

Article 1(Purpose)

The Rules stipulate the handling of non-public information and are intended to prevent CMP Consortium and members from incurring detriment thereby.

Article 2(Definitions)

1. 1．Non-public information refers to any documents and deliverables (in paper or electronic media) prepared or obtained by CMP Consortium, the recipients of which are limited or which are not documented.
2. 2．When the recipient is a company, its subsidiaries, affiliates and cooperating companies, etc. are not included.
3. 3．When the recipient is a group, it refers to the office of the group; members, etc. of the group are not included.

Article 3(Disclosure Limit)

1. 1．Members, special cooperative groups and members of committees shall not disclose any non-public information received other than to the specified recipients.
2. 2．When those other than members, special cooperative groups and members of committees are included in the recipients, efforts shall be made to ensure that non-public information is not disclosed other than to the specified recipients.
3. 3．When derivative works are made based on non-public information disclosed by CMP Consortium, the decision on whether the derivative works are disclosed or not shall be made after making the recipients and copyright ownership thereof clear.
4. 4．When non-public information is disclosed for the purpose of verification, etc., efforts shall be made to ensure that the non-public information is not used other than for the intended use.

Article 4(Scope of Responsibility)

CMP Consortium shall not be liable for any defect which results from a leak of non-public information in violation of the Rules.

Article 5(Revision and Elimination)

Revision and elimination of the Rules shall be approved by the Steering Committee.

Supplementary Rules

The Rules shall come into force on October 29, 2025.

CMP Consortium Admission and Cancellation Rules

Article 1(Purpose)

The Rules stipulate matters concerning the admission to, and withdrawal from, CMP Consortium based on the CMP Consortium Conventions and are intended to contribute to CMP Consortium’s smooth activities thereby.

Article 2(Membership Requirements)

CMP Consortium members are required to satisfy the following:

1. 1.　To comply with the CMP Consortium Conventions that pertain to membership;
2. 2. To not be antisocial forces and not have any relationship with antisocial forces both currently and in the future.

Article 3(Admission)

1. 1．The admission review shall be conducted as follows:
   
   1. （1）Those who wish to become CMP Consortium members shall submit to the Office Format 1 (CMP Consortium admission form) and necessary accompanying documents.
   2. （2）The Office that has received a CMP Consortium admission form shall, as a preliminary review, confirm the satisfaction of the membership requirements stated in the preceding Section and the member division.
   3. （3）When, as the result of the preliminary review, the Office judges that the CMP Consortium admission form is complete, the Office shall promptly request the Steering Committee to review it.
   4. （4）When there is an objection, a member of the Steering Committee shall notify the Office, and the Office shall conduct an inspection, etc., which depends on the contents of the objection, and report to the Steering Committee. When there is no objection from all the Steering Committee members, admission is allowed.
   5. （5）The Office shall notify the decision to the applicant with the name of the Steering Committee Chairperson.
   6. （6）When a new company or group becomes a CMP Consortium member, information to that effect shall be released to the existing members.
2. 2．When the Office judges in the preliminary review that any information is required in addition to the entries on the CMP Consortium admission form, the Office shall request the applicant to provide such information in writing.

Article 4(Withdrawal)

The cancellation of CMP Consortium membership shall be conducted as follows:

1. 1．Those who wish to cancel their CMP Consortium membership shall submit Format 2 (CMP Consortium withdrawal notice) to the Office.
2. 2．The Office that has received a CMP Consortium withdrawal notice shall notify the Steering Committee and those who wish to cancel their CMP Consortium membership, after confirming the intention to cancel CMP C membership.

Article 5(Revision and Elimination)

Revision and elimination of the Rules shall be approved by the Steering Committee.

Supplementary Provision

The revised Rules shall come into force on October 29, 2025.

CMP Consortium Membership Fee Rules

Article 1(Purpose)

The Rules stipulate matters concerning membership fees, etc. to be paid by CMP Consortium members based on the CMP Consortium Convention, and are intended to contribute to the smooth activities of the CMP Consortium.

Article 2(Membership Fees)

1. 1．One unit of the annual membership fee shall be 60,000 yen, and regular members and associate members shall pay the annual membership fee for the number of units specified in Table 1, which depends on the member’s scale (number of employees) at the beginning of the business year.

   Table 1: Number of units and annual membership fee for regular members and associate members

   Member division	Scale (number of employees)	Annual membership fee
   Associate member	1～ less than 100	20,000 yen
   Regular member A	1～ less than 400	60,000 yen
   Regular member B	400 ～ less than 1000	120,000 yen
   Regular member C	1000 and up	180,000 yen
   Regular member D	Public interest corporation, industry group, etc.	540,000 yen

2. 2．Notwithstanding Subsection 1, any company or group which wishes to become a CMP Consortium member shall apply and pay the annual membership fee specified in Table 2.

   Table 2: Annual membership fee for the first year, which depends on the time to apply and member division

   Member division	April-June	July-September	October-December	January-March
   Associate member	20,000 yen	20,000 yen	20,000 yen	20,000 yen
   Regular member A	60,000 yen	45,000 yen	30,000 yen	20,000 yen
   Regular member B	120,000 yen	90,000 yen	60,000 yen	30,000 yen
   Regular member C	180,000 yen	135,000 yen	90,000 yen	45,000 yen
   Regular member D	540,000 yen	405,000 yen	270,000 yen	135,000 yen

3. 3．The withdrawal notice shall be submitted by 31st March in accordance with the CMP Consortium Admission and Cancellation Rules. If the withdrawal notice is submitted on and after 1st April, the applicable member shall pay an annual membership fee.

Article 3(Reimbursement of membership fee)

Withdrawing members or members cannot demand reimbursement of membership fees paid.

Article 4(Revision and elimination)

Revision and elimination of the Rules shall be deliberated upon at the Steering Committee meeting and decided at the general meeting.

Supplementary Rules

These rules shall come into force on October 29, 2025.